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How to Find Public Records in Marshall County in 2026
MarshallCountyRecords.org provides access to publicly available information related to public records maintained by government agencies in Marshall County, Mississippi. Members of the public seeking court documents, property filings, vital records, or other official documents may locate relevant data through a combination of county offices, state agency portals, and online search tools. The availability and completeness of records vary by record type, custodial office, and the date the record was created.
Record categories that may be accessible through official channels include:
- Court records (civil, criminal, chancery, and justice court)
- Property deeds, mortgages, and land records
- Vital records (birth, death, marriage, and divorce)
- Tax assessment and property tax records
- Business licenses and permits
- Voting and election records
- County board meeting minutes and agendas
- Law enforcement incident reports and arrest logs (where permitted)
- Land use, zoning, and planning documents
Online Access: The Marshall County, Mississippi official website provides access to select county records. Property records and tax assessment data may be searched through the county's online portal. The Mississippi Secretary of State's office maintains a business entity search tool for registered business records.
In-Person Requests: Members of the public may inspect records in person at the Marshall County Circuit Clerk's Office or the Chancery Clerk's Office, both located at the Marshall County Courthouse, 208 West College Avenue, Holly Springs, MS 38635. Office hours are Monday through Friday, 8:00 AM to 5:00 PM.
Written/Mail Requests: Written requests should be directed to the appropriate custodial office by mail. Requests must identify the record sought with sufficient specificity to allow staff to locate it. Under Mississippi Code § 25-61-5, agencies are required to respond within seven working days of receiving a written request.
Phone/Email: The Marshall County Circuit Clerk's Office may be reached by phone at (662) 252-3434. The Chancery Clerk's Office may be contacted at (662) 252-4431.
What Are Public Records in Marshall County?
Public records in Marshall County are defined under Mississippi state law as any books, records, papers, accounts, letters, maps, photographs, films, cards, tapes, recordings, or reproductions thereof, and any other documentary materials, regardless of physical form or characteristics, having been used, being in use, or prepared, possessed, or retained for use in the conduct, transaction, or performance of any business, transaction, work, duty, or function of any public body. This definition is established under Mississippi Code § 25-61-3, which governs the Mississippi Public Records Act.
The following record types are maintained by specific offices within Marshall County:
| Record Type | Custodial Office |
|---|---|
| Civil and criminal court records | Circuit Clerk's Office |
| Chancery, probate, and family court records | Chancery Clerk's Office |
| Property deeds, mortgages, and liens | Chancery Clerk's Office |
| Vital records (birth and death) | Mississippi State Department of Health |
| Marriage and divorce records | Chancery Clerk's Office |
| Property tax and assessment records | Tax Assessor/Collector's Office |
| Business licenses and permits | County Administrator / State agencies |
| Voting and election records | Circuit Clerk's Office |
| Board of Supervisors minutes and agendas | Board of Supervisors / Chancery Clerk |
| Law enforcement records | Marshall County Sheriff's Office |
| Land use and zoning records | County Planning Department |
Is Marshall County an Open Records County?
Marshall County operates in full compliance with Mississippi's statewide open records framework. Under the Mississippi Public Records Act, all public bodies in the state, including county governments, are required to make public records available for inspection and copying upon request. The Act establishes that "all public records are presumed to be available to any person unless otherwise provided by this chapter."
The Mississippi Attorney General's office has affirmed this principle, stating that "the Public Records Act reflects the Legislature's intent that government records be open and accessible to the public." This policy applies to all departments, offices, and agencies operating under the authority of Marshall County government.
The Mississippi Ethics Commission serves as the primary oversight body for open records compliance at the state and local level. Members of the public who believe a records request has been improperly denied may file a complaint with the Ethics Commission or seek judicial review in chancery court.
How Much Does It Cost to Get Public Records in Marshall County?
The fee structure for public records in Marshall County follows the schedule established under state law and the policies of each custodial office. Members of the public are not charged a fee to inspect records in person; fees apply when copies are requested.
Standard Copy Fees:
| Service | Standard Fee |
|---|---|
| Paper copies (letter/legal size) | $0.25 per page |
| Certified copies of court records | $1.00 per page + certification fee |
| Certified copies of vital records | $17.00 (birth); $17.00 (death) — MSDH schedule |
| Electronic copies (where available) | Varies by office |
| Search fees | May apply for extensive research |
Accepted payment methods at county offices include cash, money order, and personal check made payable to the appropriate office. Credit card acceptance varies by department.
The Mississippi Public Records Act § 25-61-7 governs the fees that public bodies may charge, providing that fees shall not exceed the actual cost of reproduction. Fee waivers may be available for indigent requestors or for requests determined to serve a significant public interest, at the discretion of the custodial office.
Does Marshall County Have Free Public Records?
Free inspection of public records is available to any person at the offices of the relevant custodial agency during regular business hours. Under Mississippi law, no fee may be charged solely for the act of inspecting a public record; charges apply only when copies are produced.
The following resources provide free access to certain Marshall County records:
- Marshall County online property search portal — available through the county's official website for property assessment and tax data
- Mississippi Secretary of State Business Search — provides free access to registered business entity records statewide
- Mississippi Courts online case search — provides free access to certain court case information through the Mississippi judiciary portal
- Mississippi Department of Corrections offender search — members of the public may search the Mississippi corrections inmate database at no charge
- Mississippi State Department of Health — provides access to vital records data requests and background check services through county health department locations
The distinction between free inspection and free copies is significant: while any person may view a record at no cost, obtaining a physical or electronic copy requires payment of applicable reproduction fees.
Who Can Request Public Records in Marshall County?
Any person may request public records in Marshall County, regardless of residency, citizenship, or stated purpose. Mississippi law does not require a requestor to be a resident of the state or of Marshall County to submit a valid public records request. Under the Mississippi Public Records Act, the right of access extends to individuals, organizations, businesses, and members of the press.
Requestors are not required to provide identification or state the reason for their request when seeking most categories of public records. However, certain record types — including those involving sealed proceedings, juvenile matters, or records subject to statutory exemptions — may require the requestor to demonstrate a legal right of access or obtain a court order.
Individuals requesting their own records, such as personal court filings or vital records, may be required to provide proof of identity to verify their relationship to the record. Requests for records pertaining to other individuals are subject to the same general access rules, with exemptions applied where personal privacy interests are protected by statute.
What Records Are Confidential in Marshall County?
Certain categories of records maintained by Marshall County agencies are exempt from public disclosure under Mississippi law. The Mississippi Public Records Act § 25-61-11 identifies specific exemptions and authorizes agencies to withhold records that fall within protected categories.
Records that are currently exempt from public disclosure include:
- Sealed court records — records sealed by court order are not available for public inspection
- Juvenile records — records pertaining to minors involved in youth court proceedings are confidential
- Ongoing criminal investigation records — law enforcement records compiled in connection with active investigations are exempt until the investigation is closed
- Social Security numbers and financial account data — personal identifying information is redacted from publicly released documents
- Medical and health records — protected under both state law and the federal Health Insurance Portability and Accountability Act (HIPAA)
- Adoption records — sealed by statute and accessible only through court order
- Child welfare and protective services records — maintained as confidential by the Mississippi Department of Child Protection Services
- Personnel records — employee records are exempt except for information relating to compensation and job title
- Trade secrets and proprietary business information — submitted to government agencies under confidentiality agreements
- Security plans and critical infrastructure details — withheld to protect public safety
When a record contains both exempt and non-exempt information, the custodial agency is required to redact the exempt portions and release the remainder of the document.
Marshall County Recorder's Office: Contact Information and Hours
Records in Marshall County are maintained by multiple offices depending on record type. The principal offices responsible for public records access are listed below.
Marshall County Chancery Clerk's Office
208 West College Avenue, Holly Springs, MS 38635
(662) 252-4431
Marshall County Chancery Clerk
Office Hours:
Monday – Friday: 8:00 AM – 5:00 PM
Closed on state and federal holidays
The Chancery Clerk's Office maintains property deeds, mortgages, liens, probate records, marriage records, and Board of Supervisors minutes.
Marshall County Circuit Clerk's Office
208 West College Avenue, Holly Springs, MS 38635
(662) 252-3434
Marshall County Circuit Clerk
Office Hours:
Monday – Friday: 8:00 AM – 5:00 PM
The Circuit Clerk's Office maintains civil and criminal court records, voter registration records, and election-related documents.
Marshall County Tax Assessor/Collector's Office
208 West College Avenue, Holly Springs, MS 38635
(662) 252-3661
Marshall County Tax Assessor
Office Hours:
Monday – Friday: 8:00 AM – 5:00 PM
Marshall County Sheriff's Office
101 South Memphis Street, Holly Springs, MS 38635
(662) 252-1311
Marshall County Sheriff's Office
Mississippi State Department of Health – Marshall County Health Department
300 Rust Avenue, Holly Springs, MS 38635
(662) 252-1193
Mississippi State Department of Health
Vital records including birth and death certificates are issued through the Mississippi State Department of Health. The department also administers live scan fingerprint and background check services at county health department locations statewide.